Text a receipt. Done.
No app. No login. No QuickBooks learning curve.
Receipts sent straight to QuickBooks Online
Expenses • Bills • Credit Card Credit • Vendor Credit
No app. No login. No QuickBooks learning curve.
Receipts sent straight to QuickBooks Online
Expenses • Bills • Credit Card Credit • Vendor Credit
Take a photo. Text it to your Maya number. Maya's AI creates a draft in QuickBooks. You just approve.
Watch how Maya takes receipts from your wallet to your books in 4 simple steps.
Your crew can text receipts from job sites. No app to download, no portal to log into. They take a photo at the supply store and text it. Done. See why you don't know your project P&L until it's too late. Track job costs with project codes →
Field workers send receipts in real-time. Whether they're at a client site or driving between jobs, Maya works anywhere they have their phone. Here's why the shoebox method is killing your business.
If your team hates expense apps, they'll actually use this one. Because it's not really an app—it's just a text message.
Every other expense app makes you download software, create accounts, train your team, and remind people to submit receipts. Maya doesn't. Read why the best app is no app, or see our Expensify vs Maya comparison.
Maya works via text. No app store, no updates, no "please enable notifications."
Just text receipts to the company's Maya number. That's it.
If they can text, they can use Maya. There's nothing to learn.
Take the photo, send it immediately. No "I'll do it later when I'm back at my desk."
Maya creates the draft in QuickBooks in seconds. You just approve it.
Maya uses a deterministic document classifier—basically, an AI that knows what it's looking at. It analyzes every receipt for proof predicates: Is this an expense? A bill? A credit card charge? A vendor credit?
Then it extracts everything: vendor name, amount, date, payment method, transaction type. Based on what it finds, Maya creates the right kind of draft transaction in QuickBooks. Read how Maya reads receipts and creates QuickBooks drafts.
The classifier uses a specificity hierarchy. If a receipt could be multiple things, Maya picks the most specific match. And if it's not confident? It uploads the image to QuickBooks Attachments and texts you to handle it manually. No receipt ever gets lost.
Want the technical details? Read the actual classification rules Maya uses — the four document types, the proof predicates, and the confidence scoring, explained in plain English.
No receipt is ever lost. If Maya can't confidently process a receipt, it uploads the image to your QuickBooks Attachments and texts you to complete the entry manually. You always have the original, and you're always in control of what gets approved. Here's why credit card statements aren't enough for an IRS audit.
My crew texts receipts from the nursery and they're in QuickBooks before I'm back at the truck. I stopped chasing receipts months ago.
We fuel up at four different stations across the valley. Every receipt goes to Maya now instead of my glovebox. My bookkeeper actually thanked me.
Lumber yard runs, hardware store stops, equipment rentals — it all used to pile up in my truck. Now it's in QuickBooks the same day. I know my job costs before the project ends, not after.
Rock suppliers, equipment rental, fuel — my guys are at a different site every day. Maya keeps every receipt out of the truck and in the books.
I used to spend hours manually uploading receipts to QuickBooks one at a time. Now the crew texts them in and the drafts are already there. I just review and approve. It's the best part of my day.
Maya works with QuickBooks Online only — not QuickBooks Desktop. If you're on QBO, you're set. Not sure which one you have? Ask whoever set up your books, or check at qbo.intuit.com — if you can log in there, you're on QBO.
If they can send a text message, they can use Maya. That's the whole point. There's nothing to download, no app to learn, no login to remember. They take a photo of the receipt and text it to your Maya number. That's it. We've yet to meet a crew member who couldn't handle that.
Receipts are processed and classified, not stored. The receipt image is uploaded to your QuickBooks Attachments — that's where it lives, inside Intuit's infrastructure. Maya reads it, creates the draft, and hands it off. QuickBooks handles the storage. We never hold your financial data. Read more about how Maya works.
Two things happen. First, every receipt creates a draft in QuickBooks — nothing is auto-posted. You review and approve before it hits your books. Second, if Maya can't confidently read a receipt at all, it uploads the image to your QuickBooks Attachments and texts you to complete the entry manually. The original is always there. Nothing is lost. Here's why that matters for audit protection.
Seconds. From the moment your crew member hits "send" on the text, the receipt is read, classified, and drafted in QuickBooks typically before they've put their phone back in their pocket. You don't wait for a batch, a sync, or an overnight job. It's real-time.
Yes. No contracts, no cancellation fees, no lock-in. Cancel from your QuickBooks "My Apps" page and you're done. You can also reconnect anytime — same number, same setup. The 7-day free trial means you can test it with your own receipts before you pay a dime.
Unlimited receipt processing. All transaction types — expenses, bills, credit card credits, and vendor credits. No per-user charges: your whole crew can text in from their own phones. No setup fees. No per-receipt limits. The only thing that's not included is sales tax, which is added based on your billing address. That's it. One price, everything in. Project codes for job cost tracking are included too.
Find out how much manual entry is really costing you. Answer six honest questions about where your receipts are, how long entry takes, what happens at tax time, and when you find out a job went over budget.
One price. Unlimited receipts. No per-user charges, no setup fees, cancel anytime.
Have questions? Contact us
Short audio episodes on how Maya works. Listen in the truck, on the job site, or between meetings.
Browse EpisodesGet your dedicated Maya number and start texting-to-QuickBooks today.